2019-2020 Undergraduate Catalog and Student Handbook 
    
    May 23, 2019  
2019-2020 Undergraduate Catalog and Student Handbook

Academic Information



Academic Calendar

The College operates on a semester system with a Fall and Spring semester and Summer terms. The College calendar is published in the Catalog and Student Handbook and is available on the college’s web site.

View academic calendar

Academic Degrees and Certificates

The following academic degrees or certificates are offered upon successful completion of approved programs at the College. Students may also obtain an online degree and certificate through an online format https://germanna.libguides.com/online-pathways.

An Associate of Arts & Sciences Degree (AA&S) is awarded to students who complete requirements in specialized curricula such as: Business Administration, Education, General Studies, Liberal Arts, and Science. This degree is appropriate for those students who plan to transfer to four-year institutions after completing a program of study at Germanna.

An Associate of Science (AS) is awarded to students who complete requirements in Engineering. This degree is appropriate for those students who plan to transfer to four-year institutions after completing the Engineering program at Germanna.

An Associate of Applied Science Degree (AAS) is awarded to students who complete major requirements in one of the occupational-technical curricula and may plan to obtain full-time employment upon graduation from Germanna.

A Certificate (CERT) is awarded to students who complete one of the approved non-degree curricula which are is usually less than two years in length.

A Career Studies Certificate (CSC) is awarded to students who complete one of the career studies programs. Career studies programs are developed and implemented in response to community needs when institutional resources permit. The College reserves the right to withdraw program offerings if there is not sufficient demand or for other appropriate reason.

Academic Honesty

The faculty of Germanna Community College recognizes that academic honesty is an integral factor in developing and sharing knowledge. We practice academic honesty in our classes and require academic honesty from our students. GCC students are expected to demonstrate complete honesty and integrity in the completion and presentation of all academic assignments and examinations. Students found guilty of cheating, plagiarism, or other dishonorable acts in academic work are subject to College disciplinary action. Academic penalty in the course is determined by the instructor.

Academic Dishonesty: Academic dishonesty is cheating and plagiarism.

Academic dishonesty includes, but is not limited to:

  • Intentionally using material verbatim from a source without giving credit. Copying verbatim from an Internet source is plagiarism.
  • Rewriting material from a source without giving credit.
  • Using information from an Internet source without giving credit.
  • Submitting the work of another person as your own work.
  • Using/copying work from another student or that student’s electronic storage device and submitting it for a grade.
  • Copying from another person’s paper, test or homework.
  • Allowing someone else to copy/use your work (paper, homework, quiz, or test) and submitting it or a grade.
  • Violating VCCS Computer Ethics Guidelines in the pursuit of academic studies.

For additional information please see Academic Honesty in the Student Handbook.

Intellectual Property

Policy 80410: Intellectual Property

Purpose

Germanna Community College supports creativity, innovation and invention among its students, faculty, and staff. The intent of this policy is to assure that any intellectual property produced by an employee and/or a student at Germanna Community College will be protected for the benefit of the creators and the College. This policy is subject to applicable law and is consistent with the State Council of Higher Education for Virginia (SCHEV) Draft Guidelines for the Development of Patent and Copyright Policies and Procedures by State Supported Institutions of Higher Education of May 6, 1987.

Policy

2.1 Germanna Community College adheres to the policies of the Virginia Community College System (VCCS) relative to intellectual property, copyright issues, and revenue derived from the creation of intellectual property. The VCCS policy determines ownership rights and responsibilities regarding intellectual property produced by a student and/or an employee. Detailed descriptions of the VCCS Intellectual Property Policy are in Section 12 of the VCCS Policy Manual.

2.2 Ownership of Intellectual Property

VCCS claims ownership of intellectual property produced by any VCCS employee or student as follows:

When produced as a result of assigned duty except as otherwise provided by a separate written agreement or waiver which is executed by a duly authorized officer of a college or the VCCS.

Which was developed with the substantial use of college resources except as otherwise provided by separate written agreement or waiver which is executed by a duly authorized officer of a college or the VCCS.

Development or delivery of a distance learning course is considered a substantial use of college resources whether the faculty member is compensated or not.

Faculty and staff are strongly encouraged to address any concerns about ownership interests through a separate written agreement prior to the development of intellectual property.

Procedures

3.1 A creator may file an intellectual property dispute regarding, but not limited to, ownership, royalty payments and publication of intellectual property by submitting a dispute in writing to the Vice President for Academic Affairs. The dispute must be filed within 3 months of the occurrence.

3.2 The Vice President for Academic Affairs shall assemble an ad hoc review committee to review the dispute and make a recommendation to the Vice President for Academic Affairs, who will render a decision in writing. The process will take no longer than 60 days after the dispute is filed.

3.3 A creator may appeal a decision to the President. The President’s decision is final.

3.4 The Vice President for Academic Affairs will submit an annual report as needed in accordance with guidelines in Section 12.1.11 of the VCCS Policy Manual.

Definitions

VCCS Intellectual Property Section 12.0.1

  1. Intellectual Property includes but is not limited to any material defined within one or more of the following categories:

    A potentially patentable machine, product, composition of matter, process, or improvement, in any of these:
    • An issued patent;
    • A legal right which is part of a patent; or
    • Anything that is copyrightable. Some examples of copyrightable intellectual property include:

Written Materials - literary, dramatic, and musical materials or works, published or unpublished;

Coursework - lectures, printed materials, images and other items used in the delivery of a course, regardless of the physical medium of expression;

Visual and/or Recorded Materials - sound, visual, audio-visual, and other television films or tapes, video tapes, motion pictures or other recordings or transcriptions, published or unpublished; and

Computer-Related Materials - computer programs, procedures and other documents involved in the operation and maintenance of a data processing system, including program listings, compiler tapes, a library of sub-routines, user and programmer manuals, specifications, and databases.”

  1. Substantial Use of College Resources involves 1) more than 10% of the normal duty time of an administrator or classified employee in any semester 2) released or reassigned time from the creator’s normal duties 3) more than 20% of the work hours of assisting college employees in any semester or 4) procurement of special supplies, services, equipment, or other support by the College. The total value of identifiable resources shall not exceed $10,000 for a specific intellectual property

References

VCCS Policy Section 12

Point of Contact

Vice President for Academic Affairs

Approval and Revision Dates

College Council: February 27, 2015

President’s Council: February 20, 2015

College Board: May 21, 2015

Credits

College-level Course Credits: The credit for each course is indicated after the title in the course description. One credit is equivalent to one collegiate semester hour credit. Each semester hour of credit given for a course is based on the “academic hour,”which is equivalent of 50 minutes of formalized, structured instructional time in a particular course weekly for fourteen weeks plus the exam or evaluation.

Curriculum Changes/Transfer Between Curricula

Students who want to change their program or course of study while at Germanna Community College should discuss their intentions with an academic advisor. Once a decision to transfer to another curriculum has been finalized, the student should submit a Request for a Change of Curriculum or Advisor form to the Welcome Center of their nearest Germanna location. The change will be effective during the current term if submitted prior to the census date. All requests received after this identified date will be effective for the next term.

Transfer students may also request a reevaluation of their transcripts based on the requirements of the new curriculum. Graduation requirements will be determined by the catalog in effect at the time of the curriculum change.

Please see “Catalog Used for Graduation” under “Graduation Requirements and Procedures” later in this section of the catalog.

Developmental Studies

Developmental courses are designed to provide the basic skills and knowledge necessary for success in college-level classes. These courses, which are numbered 01-09, are available in writing, reading, arithmetic, and algebra. All students will be required to demonstrate college readiness through assessment and/or transcript review and may be required to take placement tests in math, writing, and reading to aid in placing students in the appropriate courses. Students who do not meet required placement levels must enroll in developmental studies courses. The scores from these tests provide counselors and faculty advisors with objective information to place students in the most appropriate classes.

Developmental classes do not satisfy graduation requirements and do not transfer to four-year institutions. Developmental courses carry one to eight credits for the purpose of tuition payment, calculation of course load, and enrollment status (full-time/part-time).

Students who experience difficulty with an entry-level class for which there is a preparatory developmental course may add the developmental course that is better suited to their skills. However, course changes after the beginning of the term require the approval of the appropriate Dean of Instruction or designee.

Grades in developmental courses are S (Satisfactory), R (Re-enroll), or U (Unsatisfactory). A grade of S (Satisfactory) means that the student has satisfactorily completed the course objectives. Students making satisfactory progress but not completing all of the objectives for a developmental course will receive an R (Re-enroll) and must re-enroll and repeat the entire course. Students not making satisfactory progress will receive a U (Unsatisfactory) and cannot progress until a grade of S is achieved. Any questions concerning developmental studies or student placement in developmental classes should be directed to the appropriate Dean.

Developmental Course Credits: Courses numbered 01-09 do not satisfy graduation requirements and do not transfer to four-year institutions. Developmental courses carry 1 to 8 credits for the purpose of tuition payment, calculation of course load, and enrollment status (full-time/part-time). For more information visit the Are You Germanna Ready website.

Distance Learning

Germanna Community College is committed to providing quality accessible learning opportunities that extend beyond the traditional classroom and that serve a diverse community population. To serve that commitment, GCC offers online, hybrid, and interactive video courses.

All online course instruction is delivered via the Internet. Hybrid courses are a combination of campus lecture and online instruction. Finally, we offer courses through a live interactive video system which are available simultaneously at multiple campuses.

The Innovative Instruction & Technology department offers guidelines for online learning and a self-assessment test for students considering online courses on the Distance Learning website.

Examinations

VCCS (section 5.6.1) policy: Examinations (SB): Students shall be expected to take examinations at the regularly scheduled times. No exceptions shall be made without the permission of the Chief Academic Officer, or another appropriate academic administrator, and the instructor of the course.

Final Exams (or any meaningful activity such as individual student conferences) will be held according to the posted Germanna schedule. Final examination (day, time and location) must be included in the course outline.

Recognition (Academic)

Academic Honors: Any student whose semester GPA is 3.20 or above will be placed on the Academic Honors List for that semester. The statement “Academic Honors” will be printed on the transcript.

President’s List: Any student who has completed a minimum of 24 credits at Germanna Community College and whose cumulative GPA is 3.8 or higher, earned a semester GPA of 3.5 or higher, and earned no grades of D, F, I or U for the semester will be place on the President’s List. The statement”President’s List”will be printed on the transcript.

Dean’s List: Any student, who has completed at least 12 credits per semester OR completed at least 6 non-developmental credit hours for the semester and earned a semester GPA of at least a 3.5, will be placed on the Dean’s List. The statement”Dean’s List”will be printed on the transcript.

Repeating a Course

Students are limited to two enrollments in the same credit course. Requests to enroll in the same course for a third time must be documented on a Request to Repeat Course form and approved by the Vice President of Academic Affairs or designee prior to registration. Repeating a course will affect a student’s grade point average and may negatively affect financial eligibility.

When courses are repeated, only the last course grade attained is counted in the computation of the cumulative grade point average and for satisfying graduation requirements. However, all prior attempts will remain on the student’s permanent academic record. This policy applies only to courses taken and repeated since summer 1994, and also courses taken since Summer 1988 and repeated since Fall 1996. Implementation of this policy does not revise any GPA calculations for prior terms or any academic, financial, or administrative events that have occurred in the past. Questions should be directed to the Registrar.

Standards of Satisfactory Academic Progress

Students must meet all of the following conditions in order to make satisfactory academic progress. Total credits attempted must be less than 150% of the program length. Students must earn a grade of A, B, C, D, or S in at least 67% of all credits attempted on a cumulative basis. Grades of F, I, U, R, W and X are not considered satisfactory grades. Students who have attempted 1-15 credits must have a minimum cumulative GPA of 1.50. Students who have attempted 16-30 credits must have a minimum cumulative GPA of 1.75. Students who have attempted more than 30 credits must have a minimum cumulative GPA of 2.00.

Students are limited to a total of 30 semester hours in developmental courses.

Academic Standing

The College keeps students informed of their academic standing. A statement is printed on the student’s record to indicate academic warning, probation, suspension, or dismissal. Similarly, a statement will indicate when acceptable academic standing has been achieved. The College will assist students to increase their effectiveness in meeting the academic standards of the institution and ultimately to attain graduation. Students are expected to maintain a 2.00 “C”grade point average and to make normal academic progress toward graduation.

Good Academic Standing: Students are considered to be in “good academic standing” if they maintain a minimum Grade Point Average (GPA) of 2.00 per semester, are eligible to re-enroll at the College, and are not on academic suspension or dismissal status. Students should maintain a cumulative GPA of 2.00 in order to take online classes.

Academic Warning: Students who fail to attain a minimum GPA of 2.00 for any semester shall receive an academic warning. The statement”Academic Warning”will be printed on the student’s record. Students on academic warning are encouraged to meet with their academic advisor and are not eligible to take online classes if their cumulative GPA is below 2.00, unless approved by the appropriate Dean of Instruction.

Academic Probation: Students who fail to maintain a cumulative GPA of 1.50 will be on academic probation until such time as their cumulative average is 1.75 or better. The statement”Academic Probation”will be printed on their permanent records. Students on academic probation are ineligible to take online classes. Students on academic probation are ineligible to hold office in student organizations unless the Dean of Student Development grants special permission. Students usually will be required to carry a lighter course load the following semester. Students will be subject to academic probation only after they have attempted 12 semester credit hours.

Academic Suspension:

Students on academic probation who fail to attain a GPA of 1.50 for the next semester of attendance will be subject to academic suspension. Students may be suspended only after attempting 24 credit hours. The statement”Academic Suspension”will be printed on the student’s permanent records. Students who have been informed that they are on academic suspension but wish to be considered for reinstatement may submit a written appeal to the Registrar for consideration by the Admissions Committee.

Reinstatement after Academic Suspension: Reinstatement after the suspension period is not automatic. The suspended student must submit a written petition for readmission/reinstatement to the Registrar for consideration by the Admissions Committee. The petition may be hand delivered to a campus Welcome Center or sent via email to: admissions@germanna.edu. The petition should address the student’s academic goals, explain the academic difficulties that led to suspension, and describe what has been done to enhance the student’s chance for success. The Admissions Committee will review the petition within sixty business days. The Registrar will contact the student regarding the outcome of the petition for reinstatement. Students approved for reinstatement will be subject to special provisions. The decision of the Admissions Committee is final and not subject to appeal.

Academic Dismissal:

Students who do not maintain at least a 2.0 GPA for the semester of reinstatement to the College following academic suspension will be academically dismissed. Students who have been placed on academic suspension and achieve a 2.0 GPA for the semester of their reinstatement must maintain at least a 1.75 GPA in each subsequent semester of enrollment.

Students remain subject to dismissal until their cumulative GPA is raised to a minimum of 1.75. Failure to attain a 1.75 GPA in each subsequent semester until cumulative GPA reaches 1.75 will result in academic dismissal. The statement”Academic Dismissal”will be printed on the transcript. Academic dismissal normally is permanent unless, with good cause, the student reapplies and is accepted under special consideration for readmission. Dismissed students should direct a written petition for readmission to the Registrar for consideration by the Admissions Committee.

Academic Renewal

Currently enrolled students who return to the College after a separation of 5 years (60 months) or more may petition for academic renewal. The request must be made on the Academic Renewal Petition form and submitted to the Welcome Center. If a student is determined to be eligible for academic renewal, “D”and”F”grades earned prior to re-enrollment will remain on the permanent record, but will be deleted from the cumulative and curriculum GPA, subject to the following conditions:

  • Prior to petitioning for academic renewal, the student must demonstrate a renewed academic interest and effort by earning at least a 2.5 GPA in the first 12 semester hours completed after re-enrollment.
  • All grades received at the College will be a part of the student’s official transcript.
  • Students will receive degree credit only for courses in which grades of “C” or better were earned prior to academic renewal, providing that such courses meet current curriculum requirements.
  • Total hours for graduation will be based on all course-work taken at the College after readmission, as well as former course work for which a grade of “C” or better was earned, and credits transferred from other colleges or universities.
  • The academic renewal petition may be used only once and cannot be revoked once approved. Contact the Registrar for further information.

Attendance Standard

Class attendance is an integral part of a sound academic program for most classes at Germanna. However, alternate teaching techniques, which may not require class attendance, may also be a part of a sound academic program. Class attendance requirements are found in the course outline, which the instructor provides to students in each course. Germanna students are expected to be present and on time at all regularly scheduled classes and laboratory meetings.

In accordance with VCCS Policy 5.6.0 regarding credit courses, “… In order to receive any letter grade, a student must have attended a minimum of one class meeting or the equivalent in the case of a distance learning course. … Students who enroll in a course but do not attend a minimum of one class meeting or the distance learning equivalent by the census date or earlier date as defined and published by the institution must be administratively deleted from the course by the college.”

When a faculty member determines that a student has not met the class attendance requirements in the course outline, the faculty member may submit a Administrative Withdrawal Form, showing the last date of attendance by the student, to the Admissions and Records Office. A grade of “W” will be recorded for all withdrawals, whether initiated by the student or by the faculty member through the published “Last Day to Withdraw without Academic Penalty.”  Students withdrawn after the withdrawal deadline will receive a grade of “F” except under mitigating circumstances, which must be documented by the student and approved by the Dean of Instruction or designee. Please see “Withdrawing from a Course” under ” Registration Information” in the Academic Information section of this catalog for additional information.

Attendance Standard Recommendation:

If class meeting times during the week are: Absences permitted are:
1 2
2 4
3 6
4 8

This is based on 15-week course.

Frequent absences may result in the termination of Veterans Benefits and other programs of financial assistance.

Classification of Students

All students are classified according to the following categories: Curricular/Non-curricular, Freshman/Sophomore, Full-time/Part-time.

Curricular Students

Curricular students are those who wish to pursue, on a full- or part-time basis, the completion of a degree or certificate offered by the College. For curricular students, the following items are required for official admission:

  • A completed College Application for Admission with social security number requested.
  • A completed Application for Virginia Domicile (for students requesting in-state tuition rates).
  • An official high school or GED transcript.
  • Official transcripts from all colleges and universities attended.

High school transcripts may not be required if the record is more than ten years old or the student has completed 20 semester hours (or equivalent) at a regionally-accredited college or university. However, admission to the selective admissions programs may require submission of high school and college transcripts.

Non-curricular Students

A student who is not formally admitted to one of the curricula but who is classified according to one of the following student goals or conditions:

  • updating employment skills for present job
  • developing skills for a new job
  • career exploration
  • personal satisfaction and general knowledge
  • transient student (may take up to 15 credit hours before being required to change status)
  • non-degree transfer student
  • high school student (with College & high school approval only)
  • general or curricular requirements pending (with College approval only)
  • restricted enrollment (with College approval only)
  • auditing a course (with College approval only)

Freshman: Fewer than 30 credits completed in the designated curriculum.
Sophomore: 30 or more credits completed in the designated curriculum, including relevant transfer credits.
Full-time: Enrolled in 12 or more credits per semester.
Part-time: Enrolled in fewer than 12 credits per semester.

Computer Competency Requirements

Germanna Community College supports the Virginia Community College System (VCCS) belief that all students should experience a teaching-learning environment that espouses computer and information literacy in accessing electronic resources and applying knowledge through technology. Students must demonstrate proficiency in specific computer competencies necessary for academic success, transfer, and employment.  Individual programs may specify how computer competency is attained as part of the program.  If not specified otherwise, computer competency is demonstrated by passing ITE 115 (transfer elective) or an equivalent competency test. The College endorses the principle of computer competency for all students’ intent on completing a curriculum in excess of 45 semester credits. Germanna Community College ensures that students graduating in programs in excess of 45 semester credits will be able to:

  • demonstrate a working knowledge of computing concepts, components, and operations to accomplish educational and career tasks;
  • use appropriate components of an integrated productivity software package involving word processing, spreadsheet, database, presentation, and/or communication applications;
  • access, retrieve, assess, and apply networked information resources (for ex., on-line catalog, virtual libraries, the Internet and World Wide Web); and
  • use telecommunication software (for example, electronic mail, learning management systems, blog, etc.) to communicate with faculty students, and information providers.

Students may satisfy the computer competency requirement at Germanna Community College by passing ITE 115 or an equivalent competency test. The computer competency exam can only be taken once. No credit will be awarded. Student must score 70% on each area of the exam. For more information about the competency exam, please contact Testing Services. There may be a fee to take the computer competency test.

General Education

General education is that portion of the collegiate experience that addresses the knowledge, skills, attitudes, and values characteristic of educated persons. It is unbounded by disciplines and honors the connections among bodies of knowledge. VCCS degree graduates will demonstrate competency in the following general education areas: communication, critical thinking, cultural and social understanding, information literacy, personal development, quantitative reasoning, and scientific reasoning. The associate degree programs within the Virginia Community College System support a collegiate experience that focuses on the above definition and attendant areas. The general education outcomes shall be included in the catalog of each college. (VCCS Policy Manual Sections 5.2.0, May 2006).

General Education Goals and Student Learning Outcomes

VCCS degree graduates will demonstrate competency in the following general education areas:

  1. Communication: A competent communicator can interact with others using all forms of communication, resulting in understanding and being understood. Degree graduates will demonstrate the ability to:
    1. understand and interpret complex materials;
    2. assimilate, organize, develop, and present an idea formally and informally;
    3. use standard English;
    4. use appropriate verbal and non-verbal responses in interpersonal relations and group discussions;
    5. use listening skills;
    6. recognize the role of culture in communication.
  2. Critical Thinking: A competent critical thinker evaluates evidence carefully and applies reasoning to decide what to believe and how to act. Degree graduates will demonstrate the ability to:
    1. discriminate among degrees of credibility, accuracy, and reliability of inferences drawn from given data;
    2. recognize parallels, assumptions, or presuppositions in any given source of information;
    3. evaluate the strengths and relevance of arguments on a particular question or issue;
    4. weigh evidence and decide if generalizations or conclusions based on the given data are warranted;
    5. determine whether certain conclusions or consequences are supported by the information provided,
    6. use problem solving skills.
  3. Cultural and Social Understanding: A culturally and socially competent person possesses an awareness, understanding, and appreciation of the interconnectedness of the social and cultural dimensions within and across local, regional, state, national, and global communities. Degree graduates will demonstrate the ability to:
    1. assess the impact that social institutions have on individuals and culture- past, present, and future;
    2. describe their own as well as others’ personal ethical systems and values within social institutions;
    3. recognize the impact that arts and humanities have upon individuals and cultures;
    4. recognize the role of language in social and cultural contexts;
    5. recognize the interdependence of distinctive world-wide social, economic, geopolitical, and cultural systems.
  4. Information Literacy: A person who is competent in information literacy recognizes when information is needed and has the ability to locate, evaluate, and use it effectively. (adapted from the American Library Association definition) Degree graduates will demonstrate the ability to:
    1. determine the nature and extent of the information needed;
    2. access needed information effectively and efficiently;
    3. evaluate information and its sources critically and incorporate selected information into his or her knowledge base;
    4. use information effectively, individually or as a member of a group, to accomplish a specific purpose;
    5. understand many of the economic, legal, and social issues surrounding the use of information and access and use information ethically and legally.
  5. Personal Development: An individual engaged in personal development strives for physical well-being and emotional maturity. Degree graduates will demonstrate the ability to:
    1. develop and/or refine personal wellness goals;
    2. develop and/or enhance the knowledge, skills, and understanding to make informed academic, social, personal, career, and interpersonal decisions.
  6. Quantitative Reasoning: A person who is competent in quantitative reasoning possesses the skills and knowledge necessary to apply the use of logic, numbers, and mathematics to deal effectively with common problems and issues. A person who is quantitatively literate can use numerical, geometric, and measurement data and concepts, mathematical skills, and principles of mathematical reasoning to draw logical conclusions and to make well-reasoned decisions. Degree graduates will demonstrate the ability to:
    1. use logical and mathematical reasoning within the context of various disciplines;
    2. interpret and use mathematical formulas;
    3. interpret mathematical models such as graphs, tables and schematics and draw inferences from them;
    4. use graphical, symbolic, and numerical methods to analyze, organize, and interpret data;
    5. estimate and consider answers to mathematical problems in order to determine reasonableness;
    6. represent mathematical information numerically, symbolically, and visually, using graphs and charts.
Figure 1 - How to Figure Grade Point Average
A = 4 Grade Points B = 3 Grade Points C = 2 Grade Points D = 1 Grade Point F = 0 Grade Points
Dept. No. Sec. Course Title Credits Attempted Credits Completed Grade Quality Pts
BIO 102 01 General Biology II 4 4 B 12
MTH 120 01 Introduction to Mathematics 3 3 A 12
ENG 111 03 College Composition I 3 3 B 9
IST 114 01 Fundamentals of Computer Info. Sys. 3 3 B 9
PED 126 01 Archery 1 1 B 3
BUS 200 01 Principles of Management 3 3 B 9
      Semester Totals: 17 17   54
Semester GPA: 3.18
Quality points are computed by multiplying the number of credits completed by the grades earned. For example, for BIO 102–1 (4 credits), the student earned a B grade (3 points): 4 credits X 3 points = 12 quality points. Semester grade point average is computed by dividing the total quality points earned by the total credits attempted. For example, 54 divided by 17 = 3.18 semester GPA. Only seven credit hours of “P” grades may be applied toward graduation.
“P”, “U”, “W”, “R”, “S”, and “X” grades do not count towards the grade point average.
  1. Scientific Reasoning: A person who is competent in scientific reasoning adheres to a self-correcting system of inquiry (the scientific method) and relies on empirical evidence to describe, understand, predict, and control natural phenomena. Degree graduates will demonstrate the ability to:
    1. generate an empirically evidenced and logical argument;
    2. distinguish a scientific argument from a non-scientific argument;
    3. reason by deduction, induction and analogy;
    4. distinguish between causal and correlational relationships;
    5. recognize methods of inquiry that lead to scientific knowledge. (VCCS Policy Manual Section 5.0.2.2, May 2006)

Grading System

In order to receive any letter grade, a student must have attended a minimum of one class meeting or the equivalent in the case of a distance learning course. In a distance learning course, initial student attendance is determined by course participation as measured by accessing and using course materials, completion of a class assignment, participation in a course discussion, or other evidence of participation. Students who enroll in a course but do not attend a minimum of one class meeting or the distance learning equivalent by the census date or earlier date as defined and published by the institution must be administratively deleted from the course by the college. Existing college policies regarding tuition refund shall remain in effect.

The grades of A, B, C, D, P, and S are passing grades. Grades of F and U are failing grades. R and I are interim grades. Grades of W and X are final grades carrying no credit.

The quality of performance in any academic course is reported by a letter grade, the assignment of which is the responsibility of the instructor. These grades denote the character of study and are assigned quality points as follows:

A Excellent 4 grade points per credit
B Good 3 grade points per credit
C Average 2 grade points per credit
D Poor 1 grade points per credit
F Failure 0 grade points per credit

Grade Appeals

A change of grade can only be authorized by the faculty member who awarded the grade. Students are encouraged to resolve disputes regarding a grade through an informal appeal to the instructor. If the dispute is not resolved informally, grade appeals are handled according to procedures outlined in the Student Grievance Procedure. It is important to note that a formal grievance must be filed within 30 business days of the student’s knowledge of the grade being disputed. Grades changes initiated by College personnel other than the original faculty member and grades changes for classes taken that are over one year old shall be reviewed and approved by the Vice President of Academic Affairs. (VCCS Policy Manual Section 5.6.0.6)

Grade Point Average

The grade point average (GPA) is determined by dividing the number of grade points earned in courses by the total number of credits attempted. Courses that do not generate grade points are not included in credits attempted.

Developmental credits are not included in the GPA computation.

Semester Grade Point Average: The semester GPA is determined by dividing the total number of grade points earned in courses attempted for the semester by the total number of credits attempted (see Figure 1, How to Figure Grade Point Average).

Cumulative Grade Point Average: The cumulative GPA, which includes all courses attempted, is computed each semester and is maintained on a continuing basis as a record of the student’s academic standing. When students repeat a course only the last grade earned will be counted in the computation.

Curriculum Grade Point Average: A curriculum GPA, which includes only those courses applicable to the student’s curriculum, is computed in order to ensure that the student satisfies the graduation requirement for that curriculum. When students repeat a course, only the last grade earned is counted in the computation of the curriculum GPA.

Grade Reports

Final grade reports are available to students via the Student Information System on MyGCC at the end of each semester. No grades will be mailed. Final grades are a part of the student’s permanent academic record and are recorded on the student’s official transcript.

I Incomplete: No grade point credit. Used for verifiable unavoidable reasons. To be eligible to receive an “I” grade, the student must (1) have satisfactorily completed more than 60% of the course requirements and attendance and (2) must request the faculty member to assign the “I” grade and indicate why it is warranted. The faculty member has the discretion to decide whether the “I” grade will be awarded. Since the incomplete extends enrollment in the course, requirements for satisfactory completion will be established through student/ faculty consultation. In assigning the “I” grade, the Faculty member must complete documentation that (1) states the reason for assigning the grade; (2) specifies the work to be completed and indicates its percentage in relation to the total work of the course; (3) specifies the date by which the work must be completed; and (4) identifies the default (B, C, D, F, P, R, or U) based upon course work already completed. Completion dates may not be set beyond the last day of the subsequent semester (to include summer term) without written approval of the chief academic officer of the campus. The student will be provided a copy of the documentation. A “W” grade will be awarded only under documented mitigating circumstances which must be documented by the student and approved by the Chief Academic Officer of the campus.

P Pass: No grade point credit. Applies only to selected non-developmental courses which have College approval for the pass/unsatisfactory grading option.

U Unsatisfactory: No credit. Applies to Developmental Studies, noncredit courses, and selected credit courses which have College approval for the pass/ unsatisfactory grading option.

W Withdrawal: No credit or academic penalty. A grade of “W”is awarded to students who withdraw or are withdrawn from a course after the add/drop period but prior to the completion of 60% of the session. See”Withdrawing from a Course” under “Registration Information” earlier in this section.

R Re-enroll: No credit. Student must re-enroll to satisfactorily meet course objectives. To be used only for Developmental Studies (numbered 01 through 09).

S Satisfactory: No grade point credit. Used only for satisfactory completion of a Developmental Studies course (numbered 01 through 09).

X Audit: No credit. Permission of the Dean of Instruction is required to audit a course. After the last day to drop with a refund, students may not change from credit to audit.

Pass/Unsatisfactory Grading Option:

Grades available under the Pass/ Unsatisfactory option are “P” and “U”. A student enrolled in a class under this option receives one or the other of these two grades, except where an “R,” “I,” or “W” is appropriate. Permission of the Dean of Instruction is required for utilizing the Pass/Unsatisfactory option. The”P”grade is not included in GPA calculations. A maximum 7 semester credit hours from courses for which the “P” grade has been awarded may be applied toward completion of a degree or certificate.

Note: The grades of A, B, C, D, P, and S are passing grades. Grades F and U are failing grades. R and I are interim grades. Grades of W and X are final grades carrying no credit.

Graduation Requirements/Procedures and Academic Requirements

To be eligible for a degree, certificate or career studies certificate from the College, a student must have:

  • Been admitted to the curriculum in which he/she expects to receive a degree or certificate.
  • Fulfilled all of the course and credit hour requirements of the curriculum with 25 percent of the credits completed at GCC.
  • Earned a GPA of at least 2.0 on all work attempted which is applicable toward graduation in his/her particular curriculum.
  • Satisfied the College’s computer competency requirement for programs of more than 45 semester hours.
  • Fulfilled all exit assessment requirements (including completion of general education assessment instruments for Associate degree candidates).
  • Resolved all financial obligations to the College and returned all materials, including library books.
  • Been certified for graduation by the Registrar and the Vice President for Academic Affairs.

Final responsibility for meeting all degree requirements rests with the student. Upon recommendation of the Dean of Instruction and the Vice President for Academic Affairs a, students who pursue a degree program but are unable to complete the degree requirements may be issued a certificate if the portion of study completed is equivalent to an approved certificate program offered at the College. If an approved certificate in the student’s area of study is not offered at the College, an award of completion may be granted which specifies instructional hours completed.

Catalog Used for Graduation:

Each new catalog becomes effective with the Fall semester of the year in which it is published. The catalog used to determine graduation requirements may be either of the following at the student’s request:

The catalog in effect at the time a student was formally admitted into a curriculum. -OR-

Any subsequent catalog which came into effect while the student was enrolled in that curriculum at GCC.

Note: The catalog used in certifying graduation requirements will have been in effect no more than seven years prior to the time of graduation.

Application for Commencement: Students should apply to attend commencement according to the following schedule:

Semester final course will be completed: Apply for graduation by:
Fall 2018 September 30, 2018
Spring 2019 January 31, 2019
Summer 2019 May 31, 2019

Applications are available in the Admissions and Records Office and online via myGCC. The College has two formal commencement ceremonies. Students who complete degree requirements during the Summer and Fall semesters will attend commencement following the Fall semester. Students who complete degree requirements during the Spring semester will attend the Spring commencement ceremony. Students will not be permitted to participate in the commencement ceremony prior to the completion of a program of study without administration approval.

Graduation Honors: Students who have fulfilled all requirements applicable to their program are eligible for graduation honors. Graduation honors are determined by the student’s cumulative grade point average and are only applicable to Associate Degrees. Appropriate honors based upon scholastic achievement are recorded on the student’s permanent record as follows:

  • 3.2 GPA Cum Laude (with honor)
  • 3.5 GPA Magna Cum Laude (with high honor)
  • 3.8 GPA Summa Cum Laude (with highest honor)

Second Degree or Certificate: In awarding students an additional certificate or degree, the College may grant credit for all previously completed applicable courses which are requirements of an additional certificate or degree. However, the College reserves the right to determine the appropriateness of awarding additional degrees in order to maintain the academic integrity of the College. A General Studies Degree will not be conferred in addition to another AA&S Degree unless the programs vary by 25% of required credit hours for the second degree.

Credit for Prior Learning Policy

Germanna Community College believes that a student’s prior college-level learning and experience can be recognized and applied to their program of study, potentially saving time and money. Credit for prior learning is only applicable towards curriculum requirements at Germanna Community College and does not fulfill the College’s residency requirement. If a student plans to transfer, it is critical that the student work with a faculty advisor and/or counselor with regard to the transfer policies at the destination school.

Credit for prior learning may be obtained in the following ways:

Transfer Credit:

Coursework transferred to Germanna Community College must represent collegiate coursework applicable to the student’s curriculum, with course content and level of instruction resulting in student competencies at least equivalent to those of students enrolled in Germanna’s curricula. Collegiate coursework from regionally accredited institutions typically meets the above criteria.

The evaluation of transcripts is intended as a service to students who are pursuing academic programs at Germanna Community College. It is not intended as a means of credentialing students or providing documentation for job promotions, etc. Students must have completed at least one course at Germanna before an official transcript reflecting credit for prior learning will be issued.

No credit will be given for courses with grades lower than 70% or “C.” Technical and computer classes taken more than five years ago will not be accepted for transfer credits.

A student enrolling at Germanna Community College who has been awarded a bachelor’s degree from a regionally accredited American institution is eligible to be granted transfer credit for ENG 111  and ENG 112  in addition to other applicable credits. The student must be in a curricular program and must submit official transcripts showing the confer date of the bachelor’s degree. A waiver consisting of 6 credits will then be posted by Admissions and Records thereby negating the need to complete ENG 111  and ENG 112 . These students will be expected to learn different bibliographic writing styles that they may or may not have experience with prior to attending Germanna.

Regarding transfer credit options for students who are applying with previous course work completed at an accredited college or university in a foreign nation whose language of instruction is English (ex. Canada, England, Australia, etc.), full credit should be given to course work with course equivalency to ENG 111  and/or ENG 112  where applicable.

Regarding transfer credit options for students who are applying with previous course work completed at an accredited college or university in a foreign nation whose language of instruction is a language other than English, credit disbursement will be dependent upon the student’s ability to pass the VPT or other equivalent placement testing used by Germanna and the recommendation of three to five full-time English faculty members based upon a writing selection submission. If the student places into ENG 111  after successfully completing the college placement test, the student will be given the option to submit a selection of no less than three collegiate-level writing examples. These writing examples are to be scholarly essays, at least one of which must include academic-level research and adhere to one of the primary formatting models (ex. MLA, APA, Chicago, etc.). Credit can be awarded to the student for either ENG 111  alone or ENG 111  and ENG 112  together based upon the recommendation of the panel of full-time English faculty members. The student is responsible for providing Germanna with a transcript which has been evaluated by an international credentialing service (such as World Education Services/WES or Global Credential Evaluators/GCE).

In order to transfer credit to another college or university, please review their policy for advanced standing/credit for prior learning. Every school has a different standard for accepting transfer credit, credit by exam, and portfolio credit.

Credit by Exam: Credit may be awarded for the successful completion of certain nationally recognized exams such as Advanced Placement (AP), College Level Examination Program (CLEP), DANTES Subject Standardized Tests (DSST) and International Baccalaureate (IB) as well as approved institutionally developed challenge exams known as ABLE exams (Assessment by Local Examination).

Advanced Placement (AP) Examinations

Germanna Community College recognizes the rigor of the College Board AP exams, adheres to the policy established by the VCCS and awards credit in line with the American Council on Education (ACE) guidelines. Course credit is awarded for specific AP exams with a score of 3, 4 or 5. Students should request an official score report be sent from the College Board to: Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137. Please see the table below for a listing of specific exams and course equivalencies.

AP Examination GCC Course(s) Credit Min. Score
Art History ART 101 -ART 102   6 3
Art Studio (2D, #d, Drawing) Determined by Portfolio Review 3
Biology BIO 101 -BIO 102   8 3
Chemistry CHM 111 -CHM 112   8 3
Calculus AB MTH 263   4 3
Calculus BC MTH 263 -MTH 264   8 3
Comparative Government and Politics PLS 140   3 3
Computer Science A CSC 201   4 3
Computer Science Principles ITP 100   3 3
Economics (Macro) ECO 201   3 3
Economics (Micro) ECO 202   3 3
English Language & Composition ENG 111 -ENG 112   6 3
English Literature & Composition ENG 111 -ENG 112   6 3
Environmental Science ENV 136   3 3
European History HIS 101 -HIS 102   6 3
Foreign Language 201-202 6 3
Government & Politics: US PLS 211   3 3
Human Geography GEO 210   3 3
Physics 1 PHY 201   4 3
Physics 2 PHY 202   4 3
Physics B** PHY 201 -PHY 202   8 3
Psychology PSY 200   3 3
Statistics MTH 245   3 3
US History HIS 121 -HIS 122   6 3
World History HIS 111 -HIS 112   6 3

** Test titles are no longer available, but credit will still be awarded.

University of Cambridge Advanced Examinations

Germanna Community College recognizes the rigor of the University of Cambridge Advanced Examinations and adheres to the policy established by the VCCS and awards credit in line with the American Council on Education (ACE) guidelines. Course credit is awarded for specific Cambridge Advanced exams. Students should forward an official score report to: Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137. Please see the table below for a listing of specific exams and course equivalencies.

Cambridge Advanced Exam Grade GCC Course(s) Credit
Accounting A-C ACC 211 -ACC 212   7
Biology A-C BIO 101 -BIO 102   8
Business Studies A-C BUS 100   3
Chemistry A-B CHM 111 -CHM 112   8
Economics A-C ECO 201 -ECO 202   6
English A-C ENG 111 -ENG 112   6
Foreign Language A-B 202 3
Mathematics A-C Course(s) to be determined based on the combination of completed tests (papers) by student
Physics A-B PHY 201 -PHY 202   8
Sociology A-B SOC 200   3

College Level Examination Program (CLEP)

Germanna Community College accepts many of the College Board’s CLEP tests and follows the policy established by the VCCS and awards credit in line with the American Council on Education (ACE) guidelines. Germanna is an official CLEP testing site. To schedule a CLEP test, you may go to https://www.germanna.edu/testing/clep-testing/. For additional information, please contact the Fredericksburg Area Campus High Tech Testing Center at 540-834-1035 or cleptesting@germanna.edu. After test completion, students should request an official score report be sent from the College Board (http://clep.collegeboard.org/) to: Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137. Please see the table below for a listing of specific CLEP tests and course equivalencies accepted by Germanna Community College.

Business

CLEP Test Title Required Score GCC Course Credit
Financial Accounting 50 ACC 211   4
Introductory Business Law 50 BUS 241   3
Principles of Management 50 BUS 200   3
Principles of Marketing 50 MKT 100   3

College Composition and Literature

CLEP Test Title Required Score GCC Course(s) Credit
American Literature 50 ENG 241 -ENG 242   6
College Composition 50 ENG 111   3
College Composition Modular Not Accepted No Equivalent 0
English Composition with Essay** 50 ENG 111   3
English Literature 50 ENG 243 -ENG 244   6
Freshman College Composition** 50 ENG 111   3
Humanities 50 HUM 201 -HUM 202   6
** Test titles are no longer available, but credit will still be awarded.

History and Social Sciences

CLEP Test Title Required Score GCC Course Credit
American Government 50 PLS 211   3
American History I** 50 HIS 121   3
American History II** 50 HIS 122   3
History of the US I: Early Colonization to 1877 50 HIS 121   3
History of the US II: 1865 to Present 50 HIS 122   3
Human Growth and Development 50 PSY 230   3
Intro to Psychology 50 PSY 200   3
Intro to Sociology 50 SOC 200   3
Principles of Macroeconomics 50 ECO 201   3
Principles of Microeconomics 50 ECO 202   3
Western Civilization I 50 HIS 101   3
Western Civilization II 50 HIS 102   3
** Test titles are no longer available, but credit will still be awarded.

Sciences and Mathematics

CLEP Test Title Required Score GCC Course(s) Credit
Biology 50 BIO 101 -BIO 102   8
Calculus 50 MTH 263   4
Chemistry 50 CHM 111 -CHM 112   8
College Algebra 50 MTH 161   3
College Mathematics 50 MTH 154   3
Precalculus 50 MTH 162   3

World Languages

CLEP Test Title Required Score by Level Credits Awarded by Level Equivalent Courses by Level
  1 2 1 2 1 2
French Language 50 59 8 14 FRE 101 -FRE 102   FRE 101 , FRE 102 , FRE 201 , FRE 202  
German Language 50 60 8 14 GER 101 -GER 102   GER 101 , GER 102 , GER 201 , GER 202  
Spanish Language 50 63 8 14 SPA 101 -SPA 102   SPA 101 , SPA 102 , SPA 201 , SPA 202  

DANTES Subject Standardized Tests (DSST)

Germanna Community College accepts many of Prometric’s DSSTs and follows the policy established by the VCCS and awards credit in line with the American Council on Education (ACE) guidelines. Students should request an official score report be sent from Prometric’s website (http://getcollegecredit.com/) to Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137. Please see the table below for a listing of specific DSST tests and course equivalencies.

Business

DSST Test Title Required Score prior to 2008 Required Score after 2008 GCC Course(s) Credit
Business Mathematics 48 400 BUS 121   3
Human Resource Mgmt 46 400 BUS 205   3
Introduction to Business 46 400 BUS 100   3
Personal Finance 46 400 FIN 107   3
Principles of Finance 46 400 FIN 215   3
Principles of Supervision 46 400 BUS 111   3

Health

DSST Test Title Required Score prior to 2008 Required Score after 2008 GCC Course(s) Credit
Health and Human Development 48 400 HLT 110   3

 Humanities

DSST Test Title Required Score prior to 2008 Required Score after 2008 GCC Course(s) Credit
Art of the Western World 48 400 ART 100 3
Ethics in America 46 400 PHI 226   3
Introduction to World Religions 48 400 REL 230   3

Math

DSST Test Title Required Score prior to 2008 Required Score after 2008 GCC Course(s) Credit
Principles of Statistics 48 400 MTH 245   3

 Physical Science

DSST Test Title Required Score prior to 2008 Required Score after 2008 GCC Course(s) Credit
Environment & Humanity 46 400 ENV EEE 3
Principles of Physical Sci. I 47 400 PHY EEE 3

 Social Sciences

DSST Test Title Required Score prior to 2008 Required Score after 2008 GCC Course(s) Credit
A History of the Vietnam War 44 400 HIS EEE 3
Criminal Justice 49 400 ADJ 100   3
Human/Cultural Geography 48 400 GEO 210   3
Intro. to Law Enforcement 45 400 ADJ 110   3
Lifespan Devel. Psychology 46 400 PSY 230   3
A History of the Soviet Union 45 400 HIS EEE 3

 Technology

DSST Test Title Required Score after 2008 GCC Course(s) Credit
Computing and Information Technology 400 ITE 100   3
(Note: test results over 5 years old will not be accepted)

International Baccalaureate (IB) Examinations

Germanna Community College recognizes the quality of the International Baccalaureate Program and follows the policy established by the VCCS and awards credit on a course-by-course basis. Course credit will be given for scores of 4, 5, 6, or 7 on the higher level (HL) examinations and scores of 5, 6, or 7 on the standard level (SL) examinations. No credit will be awarded solely for earning a Diploma. Students should request an official score report be sent from the IBO (https://www.ibo.org/programmes/diploma-programme/assessment-and-exams/requesting-transcripts/) to: Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137. Please see the table below for the specific IB exams and course equivalencies.

IB Exam and Level

Score

GCC Course(s)

Credit

Biology - SL

5,6,7

BIO 101  

4

Biology - HL

4,5,6,7

BIO 101  -BIO 102  

8

Chemistry - SL

5,6,7

CHM 101  

4

Chemistry - HL

4

None

0

Chemistry - HL

5,6,7

CHM 111  -CHM 112  

8

Economics - SL

5,6,7

None

0

Economics - HL

4,5,6,7

ECO 120

3

Geography - SL

5,6,7

GEO 220  

3

Geography - HL

4,5,6,7

GEO 220  

3

Global Politics - SL

5,6,7

PLS 241  

3

Global Politics - HL

4,5,6,7

PLS 241  

3

History - SL

5,6,7

HIS 112  

3

History - HL

4,5,6,7

HIS 112  

3

Language B (not first language) - SL

5,6,7

 101 & 102

8

Language B (not first language) - HL

4,5,6,7

 201 & 202

6

Mathematical Studies - SL

5

MTH 154  

3

Mathematical Studies - SL

6,7

MTH 154   and

MTH 155  

6

No HL for this exam

0

Mathematics - SL

5

MTH 261  

3

Mathematics - SL

6,7

MTH 261   and

MTH 245  

6

Mathematics - HL

4,5

MTH 263    4 cr

4

Mathematics - HL

6,7

MTH 263   4 cr

AND *

7-8

Music - SL

5,6,7

MUS 121  

3

Music - HL

4,5,6,7

MUS 121   & MUS 122  

6

Philosophy - SL

5,6,7

PHI 100  

3

Philosophy - HL

4,5,6,7

PHI 100  

3

Physics - SL

5,6,7

None

0

Physics - HL

4

None

0

Physics - HL

5,6,7

PHY 201-202

8

Visual Arts - SL

5,6,7

ART 131  

4

Visual Arts - HL

4,5,6,7

ART 131  

4

World Religions - SL

5,6,7

REL 230  

3

No HL for this exam

0

     

 

* Depends on Optional Concentration - will be determined if score report shows concentration

 

Calculus concentration - MTH 263  AND MTH 264   8 cr

 

Other concentration - MTH 263  AND MTH 245   7 cr

 

Assessment by Local Exam (ABLE)

Using exams prepared by GCC faculty, Assessment by Local Exam (ABLE) allows students to receive credit for courses by demonstrating they have acquired the competencies through prior education or other experiences. In most cases, students must contact the department offering the exam to determine if they are qualified to take the exam; they may have to meet certain background requirements in order to qualify.

There is no charge for ABLE exams or for having credit recorded on the student’s permanent record. Credits earned through ABLE exams do not count toward the College residency requirement and may or may not transfer to other institutions of higher education.

Currently GCC has one ABLE exam. The Student Development Assessment by Local Exam (SDV ABLE) allows students to receive one credit for the SDV course requirement by demonstrating they have acquired the competencies through prior education or other experiences. The Credit for Prior Learning option includes two parts: (1) the SDV ABLE EXAM on content covered in the SDV 100 course; and (2) the completion of a receipt form with signature acknowledging the student has received a copy of the College’s Student Handbook. To be eligible to take the SDV ABLE Exam option, students must be transferring into Germanna from another accredited institution of higher education with a minimum of 24 credits but with no completed degree. Students must meet additional criteria as well, so students should contact the Assistant Dean of Student Development in order to determine eligibility for this option.

ABLE Exam GCC Course Credits
SDV ABLE SDV 100: College Success Skills   1

IC3 Computer Competency Test

GCC requires degree-seeking students to demonstrate proficiency in computer operations and software applications. To satisfy the computer competency requirement. Students have two options:

  • Pass ITE 115  and earn 3 credits
  • Pass the IC3 Computer Competency Test offered at Germanna Testing Center (this is a NON-CREDIT option). This test is available by appointment with the Test Center. To earn3 credits for ITE without taking the course requires two steps:
    1. Pass the IC3 Test. Students can only take this test once.
    2. Contact counseling@germanna.edu for further information.

Students should check with institutions to which they wish to transfer to determine if ITE 115  with a grade is required rather than IC3 or ITE 115  through testing. These tests are subject to change including being discontinued.

Credit for Military Training:

Military students can use Credit2Careers.org to learn about Germanna programs and potential credit awards for military training and experience. Credit may be awarded as recommend by the American Council on Education (ACE) as those credits fit into the specific curriculum selected by the student (http://www.acenet.edu/news-room/Pages/Military-Guide-Online.aspx).

Students with experience in the Army, Coast Guard, Marines, National Guard, and Navy must request a review of their military training and experience be transcribed through the Joint Services Transcript (https://jst.doded.mil/smart/), while students with experience in the Air Force must request their Community College of the Air Force transcript. Two physical education credits may be awarded to a student who can provide their DD214, if they are unable to retrieve transcripts any other way. Transcripts may be sent to: Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137.

Credit for Other Courses

Credit may be awarded for courses that do not meet the College’s normal criteria for transfer in accordance with established articulation agreements or as recommended by the ACE typically in the applied degree programs. See below for specific guidelines on articulated credit for particular programs. To obtain transfer credit for prior learning, students must request that official documentation be forwarded directly from the issuing institution to: Office of Admissions & Records, Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. Please direct inquiries for evaluation of credit to 540-423-9137.

Experiential Learning Portfolio Credit

Students with a range of significant life experiences may already possess learning equivalent to college-level coursework. These experiences may be converted into one or more Germanna Community College courses, up to 15 credit hours, through the creation and evaluation of portfolios documenting the experience and how it meets course learning outcomes. One option for portfolio review is administered externally using the LearningCounts program run by the Council for Adult and Experiential Learning (CAEL). Possible learning experiences meriting college credit include work, military service, volunteering, travel, and independent study.

NOTE: Students should be aware that experiential learning credit from Learning Counts will not transfer to all four-year institutions. Those planning to transfer should verify the policies of their desired four-year institution BEFORE pursuing portfolio credit.

Students interested in gaining credit for experiential learning should take the following steps:

  1. Review the course content summary at http://applications.germanna.edu/course-content-summaries/ for each course for which you would like to gain credit and verify that your experience meets all course outcomes listed. The Credit for Prior Learning Specialist can assist you in making this determination.
  2. There are currently two options for taking a portfolio writing class and submitting that portfolio for evaluation. One is a self-paced, no-instructor, online course through LearningCounts. The other option is an instructor-led, online course from another VCCS College. Contact the Credit for Prior learning Specialist for more information about cost, enrollment process, and to learn which option may be better for you.

Virginia Criminal Justice Academies

Virginia State Police Academy (American Council on Education evaluation in 2013)

ACE Recommendations Credit Hours GCC Course Equivalent
Introduction to Law Enforcement 3 ADJ 110  
Criminal Law 3 ADJ 211  
Basic Firearms 3 ADJ 127
Health and Physical Fitness Training 2 PED 116  
Professional Ethics 3 ADJ 133
Principles of Criminal Investigation 3 ADJ 212  
Crime Scene Investigations 3 ADJ 236  
Police Communications and Records 3 ADJ 111  
Emergency and Crisis Management 3 ADJ 160
TOTAL CREDITS 26  

Rappahannock Regional Criminal Justice Academy

(Articulation Agreement dated April 18, 2003 with 2008 note that GCC Curriculum approved awarding 20 credits rather than the signed 11.) Students must provide an official transcript from the Academy to: the Office of Admissions and Records Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408, and credit will be awarded after the student satisfactorily completes all other program requirements.

Law Enforcement Officer  
  Course Credits
ADJ 110   Introduction to Law Enforcement 3
ADJ 211 -ADJ 212   Criminal Law, Evidence and Procedure I & II 6
ADJ 236   Principles of Investigation 3
ADJ EEE ADJ Electives 6
PED 116   Lifetime Fitness and Wellness 2
  Total 20
     
Corrections Officer  
ADJ 100   Survey of Criminal Justice 3
PED 116   Lifetime Fitness and Wellness 2
  Total 5
     
Jailors  
ADJ 140 Introduction to Corrections 3
PED 116   Lifetime Fitness and Wellness 2
  Total 5
     
Federal Law Enforcement Training Center (FLETC)  
  Course Credits
ADJ 110   Introduction to Law Enforcement 3
ADJ 211 -ADJ 212   Criminal Law, Evidence and Procedure I & II 6
ADJ 236   Principles of Investigation 3
ADJ EEE ADJ Electives 6
PED 116   Lifetime Fitness and Wellness 2
  Total 20

First Aid and/or CPR Certifications

  1. Students must first provide documentation of a current certification card from an acceptable organization. The certification(s) must be current throughout the completion of each step listed in this process.
  2. Students will make arrangements with the Department Chair by calling 540-423-9853 to take an industry standard written exam related to the class they are interested in obtaining credit for. The class should be reflective of their current certification(s). The American Red Cross test will be used for the first aid testing and depending on the certification held, either the American Red Cross or American Heart Association tests will be used for the CPR and AED testing. Students will need to obtain at least an 80% for each section in the American Red Cross tests and/or at least an 84% in the American Heart Association tests in order to be successful. Students may only take the exam once.
  3. Students will make arrangements with an appropriate faculty member to demonstrate relative skills tests. These tests may include: Adult/Child/Infant CPR and AED, conscious and unconscious choking, glove removal, controlling external bleeding, using a manufactured tourniquet, splinting, using an epinephrine auto injector. Skills will not be retaught. It is the expectation that the students be competent in each of the skills being tested. Students must be successful in demonstrating all of the skills relative to the class they desire to obtain credit for.

If one of the above steps is not successful, the process is complete and credit cannot be awarded. A new CPR and/or first aid certification card is not awarded as a part of this process. Students who successfully complete the above steps will be awarded credit for one of the following:

  • 3 credits for HLT 100  - both first aid and CPR
  • 2 credits for HLT 106  - first aid only
  • 1 credit for HLT 105  - CPR only

Licensed Practical Nurse (LPN)

LPNs meeting the minimum prerequisites for admission will be awarded 12 credits when admitted to Germanna’s RN Nursing Program at the discretion of the Dean of Nursing and Health Technologies. These credits will be awarded at the completion of the RN program. Please see a Nursing advisor for information on the LPN to RN Advanced Standing criteria as a pre-admission test is required.

Guaranteed Admission and Articulation Agreements

The purpose of a Guaranteed Admission Agreement is to insure acceptance of Germanna graduates with an Associate of Arts and Sciences degree, Associate of Science degree and in some cases an Associate of Applied Science Degree who have earned a GPA as specified by the transfer institution. Most colleges will consider students to have met lower division requirements. Admission to a particular academic program may still be competitive.

Transfer Option 1: Guaranteed Admission Agreements

If you graduate with an AA&S or AS transfer degree (and in some cases an AAS) and meet GPA requirements set by each 4-year school, you are guaranteed acceptance at selected public and private 4-year institutions.
You will generally enter with junior status and meet general education or core requirements. However, some 4-year colleges have additional requirements that you must meet. Review these requirements on our Transfer Services website.

Some academic programs or majors within an institution have their own GPA and prerequisite requirements. Further acceptance by the department offering the program is necessary.

Transfer Option 2: Transferring Without an Associate Degree

Most 4-year schools prefer that you complete a minimum of 24-30 credits at GCC before you transfer. If you have fewer than 30 credits when you apply, you will probably have to submit high school transcripts and SAT/ACT scores. You also run the risk of losing credits because your GCC coursework will be evaluated on a course-by-course basis. Be sure to choose courses at GCC that will transfer to the college of your choice!

Transfer Option 3: Transferring to a College that Does Not Have a Guaranteed Admission Agreement with Germanna

Maximize the number of credits that will transfer by completing an AA&S or AS degree. Many colleges accept the AA&S or AS degree in its entirety. Access the college websites and link to Admissions. There, you will be able to find information for prospective transfer students including policies regarding course transferability and VCCS courses that will be accepted.

Transfer Option 4: Transferring to a College Even Though You are Missing Some of the Requirements for Guaranteed Admission

The Guaranteed Admission Agreement is just one way to transfer! If you meet most of the 4-year school’s requirements, then apply as a “regular” transfer student. Admission will not be guaranteed, but chances are you will be a strong candidate for admission.

State Policy on Transfer: The State Policy on Transfer was developed to facilitate transfer between State-supported community colleges and senior colleges and universities. This policy includes the following provisions:

  • Each student who satisfactorily completes a transfer degree program at a community college in Virginia should be assured the opportunity to transfer to a state supported baccalaureate institution.
  • Transfer admissions priority should be given to students who have completed a transfer degree over those who have not.
  • Admission to a given institution does not guarantee admission to particular degree-granting programs, majors, minors, and fields of concentration.
  • Admission to specific programs, majors, minors, and fields of concentration may require, for example, a minimum grade point average and specific prerequisite courses.
  • Students who have earned an associate degree based upon a baccalaureate-oriented sequence of courses should be considered to have met lower-division general- education requirements of senior institutions.

View all of our Guaranteed Admission Agreements.